Property Management Proper Invoice Template
Configured for Ontario (CAD) with 10 pre-priced industry items, HST (13%) rules, and statutory disclosures.
Standard Property Management Rate Benchmarks (CAD)
Ontario Statutory Compliance
Property Management Scope & Warranty Clauses
Line items above reflect the agreed Property Management scope of work. Additional unforeseen site conditions, out-of-scope materials, or client-requested variations require approval before execution.
This is a 'Proper Invoice' issued in compliance with the Ontario Construction Act.
Frequently Asked Questions
What mandatory compliance fields are required on a Property Management invoice in Ontario?
A compliant Property Management Proper Invoice in Ontario must include your business GST/HST No, unique sequential invoice number, issue and due dates, itemized scope (Monthly Management Fee ($150/month), Leasing Fee ($950/lease), Property Inspection Report ($125/report), Emergency Repair Dispatch ($75/incident)), HST breakdown (13%), and the statutory payment disclosure: "This is a 'Proper Invoice' issued in compliance with the Ontario Construction Act."
What are typical line-item rates for Property Management invoicing?
Standard Property Management billing benchmarks include Monthly Management Fee ($150/month), Leasing Fee ($950/lease), Property Inspection Report ($125/report), Emergency Repair Dispatch ($75/incident), with an average unit/service rate of CAD 290.00. You can load any of these items or 3 pre-built job recipes in one click inside the interactive workbench above.
Should I request an upfront deposit for Property Management jobs?
Yes. For Property Management projects involving materials or multi-day labor, requesting a 20% to 50% upfront deposit protects your cash flow. Toggle the 'Upfront Security Deposit' switch in the workbench to automatically calculate the due-now deposit and balance on completion.
How do I download a vector PDF or sync my Property Management invoice to mobile?
Every edit in the workbench compiles into a real vector PDF (with selectable text, statutory footers, and optional payment QR codes). Click 'Download Vector PDF' for an immediate file download with zero signup wall, or click 'Sync to Mobile App' to transfer via QR code.
Worked Property Management Proper Invoice Example (Ontario)
Sample itemized billing breakdown for Tenant Placement and Onboarding in CAD ($) with HST (13%) and recommended 30% upfront mobilization deposit.
| Line Item / Service Scope | Quantity | Unit Rate | Line Total (CAD) |
|---|---|---|---|
| Monthly Management Fee | 1 month | $150.00 | $150.00 |
| Leasing Fee | 2 lease | $950.00 | $1,900.00 |
| Property Inspection Report | 2 report | $125.00 | $250.00 |
| Subtotal (Excl. HST) | $2,300.00 | ||
| HST (13%) | $299.00 | ||
| Total Invoice Amount (CAD) | $2,599.00 | ||
| Recommended 30% Upfront Deposit Due on Acceptance | $779.70 | ||
Automate Property Management Estimates While You’re on the Job
Share a 24/7 Property Management AI Quote Link on Missed-Call Text-Back, WhatsApp, or Google Business Profile—quotes strictly from your 10 approved line items and sends instant lead alerts.