HVAC Proper Invoice Template
Configured for Ontario (CAD) with 10 pre-priced industry items, HST (13%) rules, and statutory disclosures.
Standard HVAC Rate Benchmarks (CAD)
Ontario Statutory Compliance
HVAC Scope & Warranty Clauses
All replaced HVAC components carry a 90-day manufacturer parts warranty and 30-day labor workmanship guarantee. Initial diagnostic/callout fee is credited toward approved repairs; customer-supplied parts are installed without warranty.
This is a 'Proper Invoice' issued in compliance with the Ontario Construction Act.
Frequently Asked Questions
What mandatory compliance fields are required on a HVAC invoice in Ontario?
A compliant HVAC Proper Invoice in Ontario must include your business GST/HST No, unique sequential invoice number, issue and due dates, itemized scope (Annual Maintenance Tune-up ($150/visit), R-410A Refrigerant Recharge ($125/lb), Smart Thermostat Installation ($350/unit), Condenser Fan Motor Replacement ($480/unit)), HST breakdown (13%), and the statutory payment disclosure: "This is a 'Proper Invoice' issued in compliance with the Ontario Construction Act."
What are typical line-item rates for HVAC invoicing?
Standard HVAC billing benchmarks include Annual Maintenance Tune-up ($150/visit), R-410A Refrigerant Recharge ($125/lb), Smart Thermostat Installation ($350/unit), Condenser Fan Motor Replacement ($480/unit), with an average unit/service rate of CAD 322.00. You can load any of these items or 3 pre-built job recipes in one click inside the interactive workbench above.
Should I request an upfront deposit for HVAC jobs?
Yes. For HVAC projects involving materials or multi-day labor, requesting a 20% to 50% upfront deposit protects your cash flow. Toggle the 'Upfront Security Deposit' switch in the workbench to automatically calculate the due-now deposit and balance on completion.
How do I download a vector PDF or sync my HVAC invoice to mobile?
Every edit in the workbench compiles into a real vector PDF (with selectable text, statutory footers, and optional payment QR codes). Click 'Download Vector PDF' for an immediate file download with zero signup wall, or click 'Sync to Mobile App' to transfer via QR code.
Worked HVAC Proper Invoice Example (Ontario)
Sample itemized billing breakdown for Air Conditioning Diagnostic and Repair in CAD ($) with HST (13%) and recommended 30% upfront mobilization deposit.
| Line Item / Service Scope | Quantity | Unit Rate | Line Total (CAD) |
|---|---|---|---|
| Annual Maintenance Tune-up | 1 visit | $150.00 | $150.00 |
| R-410A Refrigerant Recharge | 2 lb | $125.00 | $250.00 |
| Smart Thermostat Installation | 2 unit | $350.00 | $700.00 |
| Subtotal (Excl. HST) | $1,100.00 | ||
| HST (13%) | $143.00 | ||
| Total Invoice Amount (CAD) | $1,243.00 | ||
| Recommended 30% Upfront Deposit Due on Acceptance | $372.90 | ||
Automate HVAC Estimates While You’re on the Job
Share a 24/7 HVAC AI Quote Link on Missed-Call Text-Back, WhatsApp, or Google Business Profile—quotes strictly from your 10 approved line items and sends instant lead alerts.