Bookkeeping Proper Invoice Template
Configured for Ontario (CAD) with 10 pre-priced industry items, HST (13%) rules, and statutory disclosures.
Standard Bookkeeping Rate Benchmarks (CAD)
Ontario Statutory Compliance
Bookkeeping Scope & Warranty Clauses
Line items above reflect the agreed Bookkeeping scope of work. Additional unforeseen site conditions, out-of-scope materials, or client-requested variations require approval before execution.
This is a 'Proper Invoice' issued in compliance with the Ontario Construction Act.
Frequently Asked Questions
What mandatory compliance fields are required on a Bookkeeping invoice in Ontario?
A compliant Bookkeeping Proper Invoice in Ontario must include your business GST/HST No, unique sequential invoice number, issue and due dates, itemized scope (Monthly Bookkeeping (up to 100 transactions) ($450/month), QuickBooks Software Setup ($600/project), Bank Account Reconciliation ($75/account), Historical Clean-up (per hour) ($125/hour)), HST breakdown (13%), and the statutory payment disclosure: "This is a 'Proper Invoice' issued in compliance with the Ontario Construction Act."
What are typical line-item rates for Bookkeeping invoicing?
Standard Bookkeeping billing benchmarks include Monthly Bookkeeping (up to 100 transactions) ($450/month), QuickBooks Software Setup ($600/project), Bank Account Reconciliation ($75/account), Historical Clean-up (per hour) ($125/hour), with an average unit/service rate of CAD 251.50. You can load any of these items or 3 pre-built job recipes in one click inside the interactive workbench above.
Should I request an upfront deposit for Bookkeeping jobs?
Yes. For Bookkeeping projects involving materials or multi-day labor, requesting a 20% to 50% upfront deposit protects your cash flow. Toggle the 'Upfront Security Deposit' switch in the workbench to automatically calculate the due-now deposit and balance on completion.
How do I download a vector PDF or sync my Bookkeeping invoice to mobile?
Every edit in the workbench compiles into a real vector PDF (with selectable text, statutory footers, and optional payment QR codes). Click 'Download Vector PDF' for an immediate file download with zero signup wall, or click 'Sync to Mobile App' to transfer via QR code.
Worked Bookkeeping Proper Invoice Example (Ontario)
Sample itemized billing breakdown for Ongoing Monthly Bookkeeping in CAD ($) with HST (13%) and recommended 30% upfront mobilization deposit.
| Line Item / Service Scope | Quantity | Unit Rate | Line Total (CAD) |
|---|---|---|---|
| Monthly Bookkeeping (up to 100 transactions) | 1 month | $450.00 | $450.00 |
| QuickBooks Software Setup | 2 project | $600.00 | $1,200.00 |
| Bank Account Reconciliation | 2 account | $75.00 | $150.00 |
| Subtotal (Excl. HST) | $1,800.00 | ||
| HST (13%) | $234.00 | ||
| Total Invoice Amount (CAD) | $2,034.00 | ||
| Recommended 30% Upfront Deposit Due on Acceptance | $610.20 | ||
Automate Bookkeeping Estimates While You’re on the Job
Share a 24/7 Bookkeeping AI Quote Link on Missed-Call Text-Back, WhatsApp, or Google Business Profile—quotes strictly from your 10 approved line items and sends instant lead alerts.